Privacy Policy

This Privacy and Consent Policy explains how Romega Solutions collects, processes, stores, retains, and shares personal information from website visitors, applicants, and professional contacts.

A. Collection of Personal Information

We collect personal and professional information voluntarily provided by visitors and applicants through website forms, recruitment workflows, and related communication channels.

• Full name and contact details (email, phone number)
• Company name and professional background
• Resume or CV and work history (for applicants)
• Portfolio links, project samples, and certifications
• Inquiry details and message content

B. Purpose of Processing

We process information only for legitimate business and professional purposes.

• Responding to inquiries and providing requested information
• Recruitment and qualification assessment
• Communication about applications and opportunities
• Future talent pool consideration (when consented)
• Client and project matching based on relevant professional qualifications (when consented)

C. Cookies and Tracking

Our website uses minimal cookies to ensure technical functionality and improve user experience.

• Essential Cookies: Required for basic website functionality and security.
• Functional Cookies: Used to remember preferences and enhance your visit.
• Analytics: We may use anonymized analytics to understand website traffic patterns without identifying individual visitors.

You can manage or disable cookies through your browser settings, though some features of the site may not function correctly as a result.

D. Retention of Data

We retain data only for a reasonable period necessary for the purposes outlined above, or as required by legal and operational obligations.

• Inquiry data is retained to facilitate ongoing communication
• Applicant data supports future role matching and continuity
• Data is reviewed and minimized periodically

E. Sharing and Disclosure of Information

We disclose only what is necessary and relevant for service delivery and evaluation.

• Authorized internal personnel involved in operations and recruitment
• Service providers who assist in our business operations (subject to confidentiality)
• Lawful disclosures required by legal or regulatory obligations

F. Data Subject Rights

In line with GDPR and other applicable data privacy regulations, you may request to:

• Be informed about data processing activities
• Access your personal information
• Correct inaccurate or incomplete records
• Withdraw consent for processing at any time
• Request deletion, blocking, or removal of your data
• Object to processing or request data portability

G. Voluntary Consent and Transparency

Consent must be informed, specific, and voluntary. By using our contact forms or submitting applications, you acknowledge and agree to the terms outlined in this policy.

Public Data Minimization Standards

• Allowed public fields focus on professional qualifications only
• Direct personal contact details are excluded from public pages
• Sensitive identifiers and protected attributes are never published

Contact and Requests

For access, correction, withdrawal, deletion, and takedown requests, contact:

Target internal response timeline for privacy and takedown requests: within 5 business days.

Policy Version: PP-2026-04-24-v2